About the position
Treatment Action Group (TAG) seeks a highly motivated and organized Administrative Coordinator to support the organization as it continues to grow. This position reports to TAG’s Director of Operations and Human Resources. This is a full-time, salaried position.
The administrative coordinator will provide staff and leadership with support and keep TAG’s office running smoothly and efficiently; oversee administrative and clerical activities; greet and direct office visitors; and support financial, human resources, operations, and development activities. This position requires a New York-city based applicant who will work in TAG’s office a majority of each week.
Key Duties & Responsibilities Include:
Finance & Development
- Track TAG bank accounts daily and perform monthly reconciliations;
- Perform bookkeeping duties by processing all payables and receivables including posting transactions to QuickBooks, executing payments and making bank deposits;
- Administer outsourced twice-monthly payroll, posting in QuickBooks, and circulation of paystubs to individual staff; process tax forms.
- With Director of Finance, execute authorized bank account transfers; assist Finance Director and Director of Operations and HR as needed with creating and revising budget documents and the audit;
- With Director of Finance, coordinate and post monthly staff expense reports;
- Craft and circulate weekly donation report and gift acknowledgement letters;
- Assist Director of Development and Grants Manager with fundraising activities; and
- Facilitate sales of TAG art inventory; distribute TAG art; track inventory.
Operations
- Manage office tasks, such as filing, delivering mail, answering emails and phone calls, and data entry; greet and direct office visitors; schedule building services;
- Maintain comprehensive TAG Google Business email account;
- Oversee production of printed TAG business collateral;
- Purchase, organize, and maintain journal subscriptions and delivery of supplies;
- Post TAG office holidays, office closures, and reporting deadlines to shared calendar;
- Participate in all-staff meetings and calls; create and circulate meeting notes;
- Assist with other projects as needed.
Human Resources
- Support employee benefits process including benefits onboarding for new employees; Process FSA, TransitChek, 403(b), and insurance enrollments;
- Coordinate and report TAG staff lobbying activity quarterly;
- Manage note taking responsibilities for staff meetings; and
- Provide travel support for TAG staff and participants in TAG-sponsored meetings.
Background, Experience, and Competencies
- Experience managing administrative and office tasks, including but not limited to, scheduling, supply management, and coordination of office procedures;
- Proficient with Microsoft Office (including Excel), QuickBooks, Certify, and CRM;
- Knowledge and expertise in Google Workspace;
- Experience supporting data entry for a CRM;
- Effective and clear verbal and written communication skills; strong interpersonal and networking skills, friendly rapport and the ability to communicate effectively in a collegial manner and maintain good professional relationships;
- Ability to be a self-starter who can work independently and proactively;
- Superb organization skills, attention to detail, and follow-through;
- Openness to feedback and ability to change, and problem-solving expertise;
- Demonstrated experience or commitment to working in a multicultural environment where commitment to diversity based on race, ethnic and national origin, age, sexual orientation, gender identity, and physical ability is a core value;
- Previous experience working in the nonprofit sector is highly desirable including familiarity with its challenges, regulations, and
- Enthusiasm for TAG’s mission is a must; familiarity with advocacy, public health, policy making, research, or lived experience with TAG’s work foci, is a plus.
Salary & Benefits
The salary will be $65,000 – $75,000 per year, commensurate with experience and skills. TAG offers a competitive benefits package that includes fully-employer paid health, vision, and dental insurance for the employee and their dependents, generous paid vacation (starting at four weeks; five weeks after the first year) plus additional paid sick leave and holidays; professional development opportunities and a flexible work environment for all staff. TAG is an eligible employer for Public Service Loan Forgiveness.
How to Apply
Please send a one-page cover letter and a current CV/résumé (two-page maximum). to jobs@treatmentactiongroup.org, with “Administrative Coordinator” in the subject line. We will review applications on a rolling basis. Please, no recruiters or phone calls. TAG does not have capacity to provide visa support. Only candidates with existing authorization to work in the U.S. will be eligible.
We understand that traditional job requirements may not always reflect an individual’s full potential. Therefore, we welcome candidates from varied backgrounds and experiences. If you’re driven by a desire to make a difference and eager to contribute your unique skills to our mission, we encourage you to apply.
About TAG
Treatment Action Group (TAG) is an independent, activist and community-based research and policy think tank fighting for better treatment, prevention, a vaccine, and a cure for HIV, tuberculosis, and hepatitis C virus.
At TAG, we strive to reflect the values, principles, and rights for which we advocate This includes a commitment to equity, justice, and valuing diversity of experience. TAG is an equal opportunity employer and does not discriminate on the basis of sexual orientation, gender identity or expression, race, color, religion, national origin, sex, age, marital status, disability, appearance, family, political affiliation or any other status protected by applicable law. People of color; women; transgender, nonbinary, and gender nonconforming people; veterans; and people with disabilities are encouraged to apply.